GRADUATE ENROLLMENT POLICIES
Student Health Services
- All students are required to file completed health forms with the Student Health Services Office.
- Graduate students are not required to opt out of University provided health insurance but all students are required to have health insurance. Please review your healthcare option plans for this academic year.
GRADUATE ADMISSION STATUS
Applicants for graduate degrees are considered for admission and, if admitted, classified in one of three categories: Unconditional Admission, Provisional Admission, and Non-Degree Admission. Successful applicants are notified of their classification at the time of admission. While guidelines are noted below, please note that all graduate programs reserve the right to note more stringent admission guidelines and earlier deadlines than the School of Graduate Studies and Research. It is therefore advisable to discuss program requirements with the program director prior to submission of application materials. Only unconditionally admitted students are eligible to receive financial aid.
Unconditional Admission Requires:
- A bachelor’s degree from a fully accredited four-year college or university;
- A minimum of 2.50 cumulative grade point average (G.P.A.) as well as a scholastic average of 3.00 in the major on a 4.00-point system of grading (or the equivalent in another grading system);
- An acceptable score on the specified standardized examination;
- Completion of all undergraduate prerequisites for the selected graduate program.
Provisional Admission Includes:
- An applicant who has not attained a baccalaureate degree from a fully accredited four-year college or university but who has completed at least 80 percent of degree requirements in the requisite or closely related discipline at the time of application submission and meets all other graduate admission requirements. Applicants in this category must submit official transcripts documenting receipt of the baccalaureate degree at least 30 days prior to the first date of enrollment in order to be eligible to register for graduate courses. International applicants must provide WES, GCE, AACRO, or ECE-evaluated transcripts 60 days prior to enrollment noting completion of the baccalaureate degree.
- An applicant who has attained a baccalaureate degree from a fully accredited four-year college or university in the requisite or closely related discipline and meets all graduate admission requirements, but must show proficiency in select undergraduate or graduate courses; earning a grade of "B" or better during the first year of enrollment. Specific courses will be noted in the offer letter.
- A graduate of an accredited college or university who does not meet minimum graduate admission requirements and/or prescribed program requirements. Students in this category are required to meet the conditions noted in the admission offer or risk termination from their program.
Non-degree admission is granted to those who wish to enroll in courses but who do not intend to qualify for a degree. The non-degree admission category includes those enrolling in graduate study for any of the following purposes:
- To complete certification requirements;
- To earn hours beyond the master’s degree;
- To enrich their professional development; or
- To transfer earned credits to a degree program at another institution.
A non-degree-seeking student who is subsequently admitted into a Delaware State University graduate degree program may petition to carry forward no more than 9 semester hours of credit earned while in this status. Review and recommendation of transfer credit is made by the Chairperson or Program Director to the Dean, School of Graduate Studies for approval.
All master’s programs must be completed within five years of initial enrollment including any transfer courses applied to the current program of study.
Change of Status
All provisionally admitted students must be fully admitted by the end of the first year of enrollment or as noted on their offer of admission in order to continue with their program of study. Only fully admitted students are eligible to receive federally funded financial aid. Admission status and requirements for change of status will be noted on each student’s Program of Study and submitted to the School of Graduate Studies by the end of the first semester of enrollment by the Graduate Program Director. Application for change of status must be submitted to the respective Graduate Program Director, who recommends action to the Dean of Graduate Studies and Research. Students who are not fully admitted are limited to taking no more than 9 credit hours of graduate courses toward a graduate degree.
Transfer of Credit: Applicants who have earned a grade of “B” or higher in graduate courses taken at an accredited institution and related to their proposed program of study can request consideration for transfer of credit. These courses will be evaluated on an individual basis by the respective Graduate Program. Applicants admitted to master’s degree graduate programs may transfer a maximum of 9 graduate credits from another accredited institution toward the master’s degree provided these credits have not been used to meet the requirements of a degree previously earned.
In all cases, the credit must be directly related to the graduate student’s program of study and must have been completed within the time limit allowed by Delaware State University for the graduate degree sought by the applicant. Requests for transfer of graduate credit to master’s programs should be included on the student’s Plan of Study and recommended by the Graduate Program Director, accompanied by an official transcript and submitted to the School of Graduate Studies and Research for review and approval no later than the end of the student’s first semester of enrollment.
Plan of Study: The program director or assigned advisor should review the general program of study with each student. An individual plan should be submitted to the School of Graduate Studies and Research by the end of the student’s first semester of enrollment. This document should be signed by the student, program advisor, program director, and chairperson prior to submission to the Dean, School of Graduate Studies and Research. This signifies that the student is aware of all requirements for successful matriculation. This document will be used for audit purposes as the student matriculates through the program of study. Students requesting transfer of credit should utilize this form as well, accompanied by an official transcript. Transfer of credit is reviewed by the Department prior to submission to the School of Graduate Studies and Research for approval.
Advancement to Candidacy: Students must be fully admitted and in good standing academically in order to meet this milestone. For students enrolled in non-thesis programs, candidacy admission is based upon successful completion of the required or core curriculum. Completion of the capstone or culminating activity is noted on the Plan of Study. Outcomes reports along with rubrics will be submitted prior to graduation. All master’s students should complete this requirement along with any supporting documentation no later than the semester prior to graduation.
This policy does not pertain to courses taken at another institution during graduate matriculation at Delaware State University per the approval of the program administrators and the University Registrar.
Readmission: Students wishing to return after a lapse in enrollment are required to reapply for admission. Applicants for readmission must update their credentials by providing information relevant to any courses taken at other institutions during their absence from the University; time limits and transfer limits apply unless other courses were approved in advance by the Graduate Program. If the request for readmission is based upon academic probation or dismissal, the application must be accompanied by a recommendation from the program director, approved by the Department Chairperson, along with a success plan for the student and a revised Plan of Study. Students requesting reinstatement of their financial aid must file the appropriate documents as noted via the Office of Financial Aid in addition to receiving reinstatement from the School of Graduate Studies and Research (see Financing Your Education).
Enrollment Deferment: Students who have met all admission standards and have therefore been unconditionally admitted to a graduate program of study may request a deferral of up to one academic year subject to the approval of the program administrators. Deferred students are subject to any program changes that have been implemented during the deferment, and any funding offers made at the time of the initial offer are no longer binding.
Continuous Enrollment: It is a requirement that all degree-seeking graduate students maintain their enrollment status throughout the duration of their program of study. All students must be registered in the semester (or term) in which the degree is officially awarded. This will require enrollment during fall and spring semesters until all degree requirements are completed. If credit hours are expended students are advised to enroll in sustaining credits to remain in degree-seeking status. Only students seeking to graduate during the summer must enroll during the summer session. Students out of compliance will be required to reapply to their program and if readmitted, will be subject to any program changes or admission standards implemented during their lapse of enrollment.
Minimum Registration Requirements: The number of credits required for enrollment may vary based upon the program of study. International students must remain enrolled full-time throughout the duration of their program of study in order to maintain their visa status. Students receiving financial assistance in the form of an extramurally funded grant will be held to the enrollment requirements stipulated by the grant or funding agency. Students receiving funding via university scholarships, graduate assistantships, or work-study will be held to enrollment standards defined by these programs. Students receiving financial aid must be enrolled in a minimum of 3 credits hours (0.5 time) each semester.
Leave of Absence: Students who have an extenuating circumstance may request a leave of absence for up to one academic year. The student will submit their request in writing to the Chair of their advisory committee. The committee will meet with the student and render a decision. This decision will be reviewed by the Graduate Program Director and submitted to the Department Chairperson for approval and forwarded to the Dean, School of Graduate Studies and Research for final approval. If granted, the leave of absence will stop the clock for the enrolled student but it does not extend the enrollment timeline. Students requiring an extension will request an extension of time via their Advisory Committee.
Extension of Time: Students with extenuating circumstances may petition their Advisory Committee for an extension of time. Students must be in good standing academically and must have successfully completed all candidacy requirements. The committee will review the candidate’s petition, render a decision, and forward their recommendation to the Graduate Program Director. This decision will be reviewed by the Graduate Program Director and submitted to the Department Chairperson for approval and forwarded to the Dean, School of Graduate Studies and Research for final approval. If the recommendation for an extension is approved, the recommendation must be accompanied with a review of any coursework outside the time limit and a recommendation on how the student will bridge this gap.
Graduate Forms and Documents:
- Application for Graduation
- Change from Provisional to Unconditional Admission
- Extension of Time
- Graduate Student Handbook
- Graduation Audit
- Leave of Absence
- Plan of Study (includes Transfer of Credit)
- Report of Graduate Capstone Outcomes
Making a Payment
If interested in making a payment or enrolling in the payment plan, please visit NelNet on MYDESU and follow the procedures.
Students receiving an offer of admission from the School of Graduate Studies and Research and confirming their intent to enroll should activate a University email.
Log in as a student by clicking: “Login to Office365”. Your email username is comprised of the following: first initial, middle initial, followed by last name and the year of your first admission. Your password by default is your student ID number noted on your offer letter. If there are issues contact (302) 857-7028 for assistance. Download instructions on resetting your password.
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